• Obtain scheduling availability forms from class members, and complete monthly schedules based on a consistent rotation. (Templates are already designed and compatible with most word processing software. More training would be provided.) Schedules should be made available prior to the start of the month and distributed via email and hard copy.

• Rotate attendance at Board meetings with the other Class Leaders. Share concerns from membership directly to the Board. Report back to Class Leadership team important information covered at the meeting.

• Class Leaders are encouraged to meet monthly, in person, teleconference, video chat, etc. They will work closely with the Communications Director to ensure important information is passed along to the entire membership. Using flyers in cubbies, posts to the communications bulletin board, telephone, email, and in class announcements.

• Work with the Communications Director to moderate and facilitate use of Google Groups.

• Organizing class specific events and acknowledgments. For example birthday cards, get well cards/flowers, assistance for families during bereavement, child birth, illness. Typically people in the class want to assist fellow members during difficult times. It would be the job of the Class Leaders to organize these efforts.

• Work with the teachers to organize class field trips.

• Be there to answer questions and address concerns. The Class Leader is not expected to have all the answers, just willing to help find them.


• Must start taking photos on the fist day of class.

• Digital camera will be provided, make sure the correct memory is being used. Photographers may also use their own camera.

• Photographers must be able to store photos on their home PC and are encouraged to make backups or save to a secure cloud service, photos should be kept organized by each child in the class.

• Photographers should concentrate on getting close-ups of faces and capture interactions between the children.

• Take full class photos; some with kids only, some with kids and adults.

• Take photos of classroom events and field trips

• Throughout the year have photos available for use by the teachers, newsletter editor and blogger.

• Towards the end of the year print a stack of photos for each parent to put together a scrapbook at the photo seminar. Photos should be of their child but also of the other children in the class.

• Makes a photo album for the teacher at the end of the year.


• Once a trimester, organizers coordinate and come in at a predetermined set time to clean and organize. Use the labels on the shelves and update labels when necessary. Weekly organization should be doneas needed.

• ART CORNER: Check all art shelves and make clean, neat and organized. This involves wiping out shelves when needed and making sure items are in appropriately labeled shelves. Replenish paints as needed. The art area includes the easels, the shelves with paints next to the easels, the large and small shelves with collage materials, and beads.

• CABINETS / CLOSET: Check cabinets below sink and closet and keep shelves and closet clean, neat and organized. This involves wiping out shelves and making sure items are in appropriately labeled shelves.

• CLUTTER BUSTING: Help keep both the inside and the outside organized by getting rid of things, adding more storage space, and by using the current space more effectively. Help teachers pack away materials for finished themes/projects (weekly). Coordinate with teachers and other classroom organizers to make sure the room stays free of clutter.

• CUBBIES: Keep clean, neat and organized. Clear off the top of the cubbies (weekly). Place artwork in cubbies from drying racks/shelves; put clothing and other items in cubbies or in Lost & Found.


• Support the Newsletter Editor by writing and/or editing articles for the newsletter as needed.

• Support the Fundraiser Chairperson by writing and/or editing fundraising letters or other written material as needed.

• Support the Blogger by writing and/or editing monthly blog posts to the website. 

• Support the class photographer by distributing photos to teachers, Newsletter Editor and Blogger, and checking on photo permissions if necessary.

• Overall, suggesting ideas to promote class and school activities to members, alumni and the public.


• Distributes and collects Raising a Reader forms from each family.

• Checks each bag to make sure all books are accounted for and in good condition.

• Checks out book bags to families on a weekly basis, inspecting them on return for missing books or damage

• Maintains/organizes both children and adult libraries, in classroom and in observation room.

• Keeps track of who has books checked out by keeping a list of borrowers. If books are not returned within three weeks, calls members to remind them to return books. Makes announcements at meetings to remind people to sign out books and to return them.

• Informs the teachers if books are disappearing and are not being returned.

• Assists teachers in changing out books in the classroom and re-shelves children’s books by theme/subject.

• Occasionally purchases books for the library and solicits suggestions for books.


• Works with the Communications Director to publish blog posts to the WPENS website by either writing blog entries or recruiting membership to write and submit blog entries.

• Responsible for editing all materials to be posted on the website such as proof reading, fact checking, and verifying photo permissions.

• Coordinate with the Fundraising office on posting information about fundraising events and follow up.

• Coordinate with the Event Coordinator to post about upcoming seminars.

• Coordinate with the Class Content Creators for additional blog ideas.

EMAIL MODERATOR (1): (responsibility of Comm Director)

• With assistance from the Membership Waitlist Coordinator and Communications Director monitor and forward as appropriate.

• With assistance from the Communications Director set up and maintain the school and class Google Groups.

• Working with the Class Leaders remove/add people from Yahoo! Groups as needed and resolveissues.

• Help maintain additional social networking as they become available.


• Responsible for gathering information and creating a monthly newsletter. Distributing by any preferred method; hard copy, email, posting online. Can be created by hand or digitally, the Newsletter Editor is encouraged to present the material using their own unique style and skill set.

• The goal is to get the newsletter out by the beginning of the last week of each month. Follow up

with contributors to remind them of your deadline.

• Attends Board meetings or reviews minutes to include information in the newsletter.

• Requesting that Board members and teachers submit specific contributions.

• Reach out to Class Leaders, Photographers, Fundraising Officers, and Content Creators for materials that can be used in the newsletter.

• Researching ideas and articles having to do with Parent Education and Children’s Activities. Collect fun, interesting, seasonal articles or recipes from magazines etc… to fill in blank spots.

• Work with the Communications Director to verify permissions are on file to use photos in the newsletter.

• The newsletter should have a message from the President, Teacher’s Corner, Happy Birthdays, Event Spotlight, and remaining yearly school calendar.

• Time needed: 5-10 hours monthly.


• Responsible for the marketing, promotion and sales of WPENS T-shirts, cookbooks, CD’s, etc.

• Encouraged to research additional merchandise sales opportunities by working with the Fundraising office.

• Works with the Communications Director and Blogger to promote merchandise on the website.

• Distributes Scholastic book order forms in cubbies, places orders for the school by processing them online, and distributes books in cubbies when they arrive.

• Order forms are picked up in the Bay View teacher’s lounge/mail room and checks Bay View office regularly when a delivery is expected.


• Introduce yourself to the library staff, before, the first Membership Meeting:

• Ask if they have a map of where things go and if they have any “pointers” or requests.

• On the day of the Membership Meeting, find the night custodian and confirm you will need the library open 20-30 minutes before the meeting begins. Before the meeting find the custodian to open the room up.

• Arrange the chairs and tables for the meeting. Make sure you have a map before you move anything (it is very hard to remember 2 1/2 hours later). Where do the small chairs go? Where do the large chairs go? It is helpful to use masking tape to designate where table legs and shelves return.

• Bring Lost & Found tub to the meeting and display items for members to claim.

• After the meeting, return library furniture to its exact location and make arrangements to have the library locked.

• Return Lost & Found tub to the classroom.

• Check back with the library staff to make sure the room was left to their satisfaction.

• Display Lost & Found items on cleanup days for members to claim.

• Donate items not claimed to WPENS extra clothes supply or to charity of choice at the end ofschool year.

  • Assist Event Coordinator


• Coordinates childcare for the membership meetings. Keeps list of potential childcare workers and

makes sure two people will provide childcare for the membership meetings.

• Workers should be past parents, or have E.C.E. units, or highly recommended and experienced.

• Places the childcare sign-up sheet out in the classroom 1 1/2 weeks before each meeting and sends email to membership. Collects the sign-up sheet two days before each meeting. Makes sure that there are no more than 12 children needing childcare with only one-sibling under 2 years of age.

• Have parents bring snacks for the children to share. Be there to open up the school and make sure providers are there 15 minutes before the meeting.

• Arranges to train the workers a head of time regarding the preschool philosophy, diapering, set-up and clean-up.

• Confirms meeting dates with providers at the beginning of the year for the whole year and two days prior to the meeting.

• Have backup childcare providers in case of cancellation.

• Call and confirm with the parents the night before the meeting that their child will be coming to childcare. If a child will not be coming after all, call someone on the waiting list.

• Arrange ahead of time to get a check from the Paying Treasurer at the Membership Meeting to give to the childcare providers.

• At beginning of school year, find out from the Board what the childcare providers will be paid.

• Have a key for the classroom or coordinate with the teachers so that you can open it up for the childcare providers and children 15 minutes before the meeting.

• The childcare providers are there from 6:15 to 9:00. Make an announcement at the membership meeting a little before 8:45 that the parents with children at childcare need to leave the meeting to pick up their children.

• The childcare providers should clean the room before they leave.


• Organizes all parties. (Annual parties include a beach party at the beginning of the year, the end of-the-year dessert potluck, and graduation.) This involves posting sign-up sheets for food, coordinating the purchase of supplies, setting up and organizing activities for parties. Arrives early to set up the party and stays late to clean up afterwards.

• Find out ahead of time from the Board members what parties are planned for the year and their dates.

• Submit an informational blurb to the Newsletter Editor and Blogger prior to the event noting the time and place of the event and anything participants should bring.

• Purchase supplies for each event (bottled water, juice, paper plates, plastic utensils, paper cups, etc.) (Save your receipts and submit them to the paying treasurer for reimbursement.) It’s a good idea to also bring a few large black plastic garbage bags to aid clean up.


• Buys juice, extra snacks, bulk items (cleaning supplies etc.) and anything else the teachers need. Finds a cost-effective source for juice. Frozen juice must be bought about every two weeks unless it can be stored at home. Makes up a list of items that the school needs to buy on a regular basis, checks the supply regularly (do not expect teachers to do so!) and purchases more when necessary. Posts a list at school that the teachers can write any additional supplies that are needed. Puts grocery items into the school where they belong. Shopping takes about 2 hours/month to shop, transport and put away. Checking the school for whether items are needed takes about 15 minutes a week. Costco shopping has been found to be the most economical.

• Keep receipts and submit to Paying Treasurer for reimbursement.

• Check to see if items that members put on the list are really needed or if they just can’t be found.

• Check the classroom prior to the beginning of school to make sure we have everything on the list.

• Prior to cleanup days, make sure we have plenty of cleaning supplies.


• Checks the fantasy area every two weeks to make sure the area is organized and sets out different fantasy clothing every month or theme. Makes sure that damaged clothing from the fantasy area are repaired. Takes past months clothes home for mending and laundry. Throws away, with teacher’s consent, clothes/toys that are excess, damaged etc…

• The fantasy area includes the play kitchen area and the costumes and face painting area.

• Find out where the fantasy area items are that are not out in the classroom.

• Shop at Goodwill, yard sales and thrift shops for costumes.


• Checks kitchen cabinets every two weeks at a predetermined set time and keeps kitchen cabinets clean and organized.

Removes old food from refrigerator once a week and cleans it once every two months. Gets rid of

items that are not being used after getting teacher’s consent.

• Set aside in your schedule a day once every two weeks when your child is at school and you are

not scheduled to work to organize your area of the classroom. The best time is during outside



• Takes home and washes laundry each week from hamper in adult bathroom. This includes

dishtowels, clothes from fantasy area, etc. Periodically reminds parents and teachers to put things

that need washing in hamper. Washes pillow cases and couch cover every 2 weeks or as needed.

Washes laundry before winter and spring breaks and after cleanup days.

• (Preferably should be person in MWF class.)

• Keep track of extra clothes in kid’s bathroom. Keep neat and stacked.


• Repairs school equipment and furniture or arranges for major repairs when needed. Checks the classroom and yard every two weeks for anything that needs to be repaired such as broken fence, gate, shed repairs, lock replacements, old wood etc. Posts a list for the teachers and parents to write down things that need repair. Changes the water filter at the kitchen sink every September and March. Organizes a yard day if school is in need of lots of repairs.


• Organizes and maintains observation room. Remove clutter from floors, chairs and surfaces to lost and found, teacher’s cubbies, or to an organized location in the back red shed. Organize and label white cupboard in observation room.

• Checks all sheds every month and keeps all sheds clean, neat and organized. This involves cleaning out sheds and making sure items are in appropriately labeled shelves and discarding broken toys if they cannot be fixed.

• Make sure shelves/hooks etc are labeled to make it easy for people to put items in their designated place.

• Get a key to the sheds so you can organize them anytime it can fit into your schedule.


• Takes care of any pets within the classroom. Cleans fish tank every 4-6 weeks. Picks and feeds ivy leaves to the walking sticks every week and cleans their tank every 4-6 weeks. Checks both tanks every week to take out any dead animals etc

• Familiarizes her/himself and the Membership with emergency procedures.

• Makes sure emergency kits and supplies are up to date.

• Review emergency kits and supplies and keep filled.

• Post sign-up list to replace needed items.


• Mows and edges the lawn on a regular basis throughout the year, including the lawn under the mulberry tree. Must have a lawn mower and edger – the school does not have these. Adjusts the sprinkler system as needed throughout the year. It is set on a timer (in observation room under the boxes on the left) to water twice a week.

• Lawns should be mowed as needed, more in springtime than winter.

• Maintains the garden, weeds around the track and in front of school, cares for plants in the yard, rakes pine needles out of sand box weekly, sweeps sand from sidewalk areas and sweeps track weekly. Plants any additional plants.

• Meets with teachers to discuss what is wanted for yard and coordinates.


  • Researches existing funding opportunities

  • Writes grant proposals for new funding sources


  • Organizes and maintains existing alumni data

  • Adds new alumni information to organizational system

  • Plans alumni outreach opportunities